Accounts earlier than 2016 were given free additional (user) aliases so you could add users for no additional fee. So, check to see if there’s any legacy Gmail accounts already in the name of the company you wish to administer. HOWEVER, these legacy Gmail accounts do not carry the functionality available with new accounts such as shared calendars etc.
Important: With these earlier versions if aliases have not already been set-up it seems you can only add new e-mail addresses that have already been created elsewhere. !!!!
Earlier Gmail Accounts charges that still apply
15GB plan Free
100GB plan £1.59/month
1TB plan £7.99/month
Note: the e-mail still runs through it’s original server first then is picked up by Gmail.
You can set this so that the e-mail is deleted from the original server when it’s picked up by Gmail thus keeping the size of the original server’s provision well within its imposed limits.. should be almost next to nothing as Gmail keeps checking and receiving e-mail.
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GMail | Drive | Meet | Calendar | Chat | Docs |
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Sheets | Slides | Keep | Sites | Forms | Currents |
Business Starter
Professional office suite with 30 GB storage
£4.60
GBP / user / month
Business Standard
2TB cloud storage
£9.20
GBP / user / month
Business Plus
5TB cloud storage
£13.80
GBP / user / month
Enterprise
Contact Google for price
£----
GBP / user / month
Check the details of Google Workspace accounts at…
Google Workspace Pricing
https://workspace.google.com/signup/businessstarter/
My recommendation if you are likely to be the Administrator of the Account on behalf of the client is to create the initial Administrator account in YOUR name with your contact details and using…
admin@ as the prefix to the domains administrator account.
With your account set-up as you as the primary Admin you can then add each additional user separately.
NOTE: Initially you can only add up to 10 users.
New Google Workspace Account with Gmail for users complete!
Name/Host/Alias | Time to Live (TTL*) | Record Type | Priority | Value/Answer/Destination |
Blank or @ | 3600 | MX | 1 | ASPMX.L.GOOGLE.COM. |
Blank or @ | 3600 | MX | 5 | ALT1.ASPMX.L.GOOGLE.COM. |
Blank or @ | 3600 | MX | 5 | ALT2.ASPMX.L.GOOGLE.COM. |
Blank or @ | 3600 | MX | 10 | ALT3.ASPMX.L.GOOGLE.COM. |
Blank or @ | 3600 | MX | 10 | ALT4.ASPMX.L.GOOGLE.COM. |
* TTL Leave as the default if you are unable to change alter this
In my opinion, this is where it's a good idea to set up accounts for new users in your own name and retain their log-in details for the initial set-up.
You'll need to log-in to each individuals newly set-up Gmail and Administer their e-mail by Authorising IMAP on each account.
Double check the billing info and where notifications are being sent to make sure they're going to the pay'er of this new account to maintain the service.
NOTE: Why this extra user? (admin). Because all Gsuite Account info reporting and including billing will be e-mailed to this (super admin) account holder. Plus it’s “more secure” to have just one “Super Admin” as the oversee’er of the account administration. The more “Super Admins” the likelyhood of a misconfiguration or hacking are much higher.
On that note, make sure all the new accounts have the appropriate privileges
TOP TIP You can provide secure passwords to your users using "https://onetimesecret.com/"
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